American Osteopathic Association

Advancing the distinctive philosophy and practice of osteopathic medicine

Employment Opportunities

aoa-building.jpgIf you're a talented individual interested in working with caring physicians within a growing member association, the American Osteopathic Association (AOA) may be the place for you. Send a resume with cover letter and salary requirements to: Department of Human Resources, American Osteopathic Association, 142 E. Ontario St., Chicago, IL 60611-2864; or email recruiter@osteopathic.org.

Qualified applicants will be considered; no telephone calls or search firms, please. The AOA is proud to be an EEOC employer.

Program Specialist

International Affairs

The Program Specialist is responsible for providing the International Affairs team with operational, programs, communications and information systems administrative support. This role will support the Associate Vice President by maintaining the departmental calendars, scheduling meetings and travel, and disseminating communications, documents and program materials.

The Program Specialist is required to communicate with key physician leaders, including AOA staff, colleges of osteopathic medicine, physician leaders, members of the Bureau of International Osteopathic Medicine (BIOM), the Board of Directors for the Osteopathic International Alliance (OIA) and for DOCARE International, and with outside partners and vendors.

This position is responsible for performing administrative and clerical duties necessary to assist the Associate Vice President (AVP) in management of the division, including scheduling meetings, making travel arrangements, processing reimbursements, managing correspondence, giving information and routing telephone calls to proper individuals, and disseminating information to staff and members; maintaining AVP and division schedules by arranging meetings, gauging timeframes for recurring and requested meetings, tracking projects and assignments, and ensuring all meeting materials are organized and available for review prior to scheduled start time; supporting BIOM, OIA and DOCARE with accounting, membership, website and social media platform management, and reporting functions; editing, drafting, and generating documents and communications according to AOA specifications for review by AVP and the Senior Vice President and General Counsel; ensuring that all correspondence and projects with requested deadlines are handled prior to due dates; coordinating timing and scheduling of general follow-up letters, memos, and emails; working closely with the department to assure all assignments are processed and finalized within requested timeframes; monitoring and assisting the International Affairs team in preparation of annual budgets; monitoring adherence to established budgets through direct communication with Finance staff, assuring correct coding of budget items; entering the correct coding on all check and/or payment requests according to AOA policy; arranging and preparing materials for meetings, including participation in agenda preparation, preparing and distributing meeting notices and discussion materials, setting and managing timeframes for submission and compilation of briefing books, maintaining attendance rosters, and compiling and distributing minutes; assisting department with correspondence to new bureau members and board members of OIA and DOCARE by maintaining timelines for distribution of orientation packets; and developing and maintaining a filing and record retention system for the department.

Education: Associate degree; Bachelor’s degree is strongly preferred.

Experience: Minimum three years of relevant experience in nonprofit, international or health care setting.

Special skills: Experience working with osteopathic medicine students and physicians is strongly preferred. Exceptional customer service and time management skills are required. Expertise in office management, membership, financial, publishing and database management software is strongly preferred. Experience developing and maintaining websites and social media platforms.

Communications: Exceptional cross-cultural interpersonal, oral and written communication skills required. Fluency in more than one language desirable.

Environment: This is primarily an office-based position. The ability to work and travel nationally, internationally and on weekends is required (estimate 10%). This position requires occasional work on weekends and evenings. Physical demands include the ability to remain in a stationary position, the ability to operate office equipment, and the ability to move supplies and equipment up to 25 pounds.

Accreditation Manager

Accreditation

This position is responsible for serving as the primary resource to colleges of osteopathic medicine (COMs) applying for accreditation status or maintaining their accreditation status. This role includes analyzing and preparing materials for COCA review of COM accreditation applications and submissions for continuing accreditation. This role also requires preparation of drafts of COCA action letters to COMs that must include rationale supporting the COCA’s decisions, and assist with all aspects of the accreditation program and overall predoctoral education activities. This individual also works in partnership with and collaborates with the Accreditation Specialist in all aspects of preparing for site visits and in disseminating COCA actions to each COM, and also assists with all other aspects of the accreditation program and overall predoctoral education activities. 

The Accreditation Manager reviews and analyzes datasets (e.g., feasibility studies, self-studies, progress reports, etc.) according to required accreditation standards for desktop and on-site review for further review by COCA; prepares and recommends elements for site visits based on review and analysis of materials; serves as primary resource (e.g., providing education, feedback, and support) to COMs in the improvement and development of materials for submission to the COCA; provides training to COMs and evaluators, as needed, on the use of e-accreditation system and accreditation standards; analyzes site visit reports; and prepares technical reports and correspondence to COM administrators.

Education: Bachelor’s degree; Master’s degree is strongly preferred.

Experience: Minimum two to five years of experience in association or postsecondary institutions, particularly in accreditation or compliance roles in the health care field. Must have experience with handling and maintaining databases.

Special skills: Critical analysis capabilities essential for assessment of COM operations and procedures and interpretation of COCA standards. Must be detail oriented, have strong organizational skills, and the ability to prioritize and multi-task. Experience with developing and maintaining databases (iMIS is a plus) and proficiency in e-accreditation software. Experience in collecting, organizing and reporting data. Proficient with Microsoft Suite (Word, Excel, Access) and ability to travel outside of Chicago.

Communications: Excellent interpersonal, oral and written communication skills required. Strong presentation skills. Strong technical writing skills and experience integrating information to written report formats. Ability to collaborate within and across teams.

Environment: This is primarily an office-based position. Travel in Chicago will include weekend attendance at meetings of the COCA (5%) and minor travel outside of Chicago for site visits to the COMs (estimated 10%). Physical demands include the ability to remain in a stationary position, the ability to operate office equipment, and the ability to move supplies and equipment up to 25 pounds.

Staff Attorney

Legal

The Staff Attorney will serve as in-house staff of the Office of General Counsel for the American Osteopathic Association (AOA). This position provides legal expertise, contract counseling and advice to the internal AOA business units. Specific responsibilities include performing legal research, and negotiating, drafting and finalizing contracts. The successful candidate will bring a clear and organized thought process in order to assist the Office of General Counsel and internal client groups on legislative, regulatory and contractual issues. Key external relationships include osteopathic medical schools, the American Association of Colleges of Osteopathic Medicine and AOA membership.

We seek a Juris Doctor who is motivated to provide legal advice and counsel who will support the Office of General Counsel team in order to advance the strategic, operational and business objectives of the AOA.

This position is responsible for performing legal and regulatory research and presenting recommendations to the General Counsel and Associate General Counsel; assists with AOA bureaus, councils and committees that are staffed through the Office of General Counsel; prepares legal documents and correspondence for review by the General Counsel and Associate General Counsel; renders advice, prepares and reviews contracts; reviews regulations and statutes pertaining to AOA internal policies and operations to ensure compliance and provide recommendations to the General Counsel and Associate General Counsel; conducts legal research and prepares summary documents for the General Counsel and Associate General Counsel; assists the General Counsel and Associate General Counsel in responding to requests for information from the AOA Board of Trustees, members, senior management and other constituents; and assist the Associate General Counsel, who also serves as secretary to the Commission on Osteopathic College Accreditation, on medical school accreditation matters as needed.

Education: Juris Doctor degree

Experience: At least three years of legal experience in a law firm, government or corporate in-house setting. Background experience with nonprofit organizations and health law is strongly preferred. Experience in dealing with medical issues is highly desirable.

Licensure or Certification: License to practice law in good standing in any state is required. Must provide certificate of good standing dated within six months of application.

Special skills: Outstanding analytical and critical thinking skills with an outcome orientation. Superior interpersonal skills with the ability to engender confidence with external and internal clients. Demonstrated ability to supervise own workload and perform with minimal supervision by the General Counsel and CEO. Exceptional verbal and written communication skills.

Physical: Be able to sit for extended periods; frequently stand and walk; manual dexterity sufficient to operate standard office equipment; lift and move objects weighing approximately 10 pounds.

Mental: Factual and legal analysis. Must follow up on outstanding issues and keep General Counsel and Associate General Counsel informed of status. Regularly handle highly confidential matters with discretion and judgment. Responsible for high volume of work with frequent, short deadlines and must be able to deal with stress associated in a fast-paced work environment. Works with multiple internal teams as well as external parties and must therefore be able to communicate effectively with various people at all levels.

Environment: Work is in a typical office setting. May be called upon to work hours in excess of the standard work week (including potential for evening and weekend work when required to meet deadlines). Some remote work is possible. Travel is not anticipated, but may be required on an as needed basis.

 

OPAC/Grassroots Coordinator

Public Policy

The OPAC/Grassroots Coordinator is responsible for providing administrative and operational support to the OPAC and Grassroots divisions of the Public Policy Department. The coordinator maintains extensive and proactive contact with the Public Policy and other AOA staff, AOA members, visitors to the office, vendors, repair personnel, building management, lease clients, staff of affiliated associations, governmental and nongovernmental callers, and couriers/delivery personnel.

This position provides support as necessary to the Grassroots Director and Vice President of Public Policy; orders and maintains office supplies and office equipment; sets up for business day (assemble office equipment, open and distribute mail, distribute weekly publications); obtains approval for meeting requests and schedules on the appropriate calendars; organizes meeting space and technology for scheduled meetings; handles outgoing mail and shipments; serves as liaison to IT Department for technology issues occurring in office space (e.g., report technical problems, oversee maintenance of office laptop and smartphones, provide technology assistance for new employees and leasable space); composes, reviews and ensures consistency of messaging for all issue advertising, and grassroots network (GOAL) communications; develops resource materials for staff and member advocate use in support of AOA advocacy and legislative endeavors; assists with the planning, logistics, and execution of all aspects of the AOA’s annual fly-in (DO Day) of over 1,000 advocates; assists with analyzing trends and data of engagement to target segments of the membership and increase response rates; develops and maintains strong interdepartmental relationships with communications, membership, and IT functions within the AOA; and develops relationships with like professionals within other health care organizations located in Washington, D.C., such as the American Association of Colleges of Osteopathic Medicine, the American Academy of Family Physicians, and other physician organizations.

Education: Bachelor’s degree in political science, public policy, health care policy, communications or related field.

Experience: A minimum of 2-3 years previous experience in similar position.

Systems: High proficiency with computer programs and applications including MS Office, Adobe Acrobat and iMIS. Fluency in social media is strongly preferred.

Special skills: This position requires the ability to interact tactfully with professionals on all levels within the association, ability to handle confidential material, deal with sensitive situations and exhibit a high degree of attention to detail. The ability to work independently and manage multiple projects simultaneously in a fast-paced, deadline-driven environment is required. Excellent interpersonal skills and team orientation.

Communications: Proven ability to prioritize multiple projects. Excellent verbal and written communication skills that demonstrate the ability to simplify complex information and craft messages for a wide range of audiences.  

Psychometrician

Certifying Board Services

As a member of the Certifying Board Services department, the Psychometrician will work closely with the 18 certifying boards and 9 conjoint examination committees in all aspects of examination development. In addition, the Psychometrician is responsible for all psychometric activities associated with the certifying boards’ exams and for the oversight and management of psychometric contractors.

This individual will participate in the design, development and maintenance of assessments; conduct item and test analyses, equating, standard setting, score reporting, reliability and validity studies, and other psychometric activities to support the certifying boards; facilitate psychometric meetings with subject matter experts; communicate psychometric results and findings to members of the certifying boards; collaborate with subject matter experts to improve current assessments; provide support for an assessment management system and institutional database; direct and manage the work of psychometric contractors to meet deadlines; and handle other responsibilities as assigned.

This role requires a solid understanding of complex data structures, statistical theory, methodology, and application; the ability to manage, manipulate, and summarize small and large quantities of data; a history of thoroughly documenting methodologies and appropriately cataloging data, files, supporting documentation, and results; a self-starter who is organized, versatile, capable of performing work independently with minimal direction; excellent problem solving skills and ability to prioritize simultaneous, competing client activities; the ability to take personal responsibility for service and quality of work delivered; excellent communication skills in both written and spoken English; strong interpersonal skills with the ability to work effectively in teams; training at the advanced level on Rasch analysis test equating, and survey data analysis; expertise in additional advanced statistical procedures and psychometric methods; knowledge and demonstrated use of multivariate statistics and statistical software (e.g., SPSS, SAS, R); strong understanding of analytical statistics and its application; and strong time and project management skills, along with attention to detail.

Education: PhD in educational measurement, psychological measurement, evaluation, assessment, or a related field with an emphasis on psychometrics.

Experience: At least five years of experience in psychometrics or measurement for high-stakes testing required; experience in the development of examinations for the health care field preferred. Management of psychometric staff and/or contractors preferred.

Physical demands: Sitting, 50%; standing/walking, 50%. Lifting: Moderate, less than 20 lbs. Vision: Computer, phone.

Mental demands: High-pressure; goal-oriented; fast-paced.  Able to handle multiple responsibilities simultaneously.

Environment: Normal office environment.