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House of Delegates FAQ

Policy Matters

Answers to your questions about the HOD virtual House of Delegates, July 16-18

Get details on what to expect and how to prepare for the House of Delegates policymaking meeting.

The AOA House of Delegates will convene virtually July 16 – 18, 2021, to consider resolutions and enact policy. The following Frequently Asked Questions include the most recent updates on meeting processes and voting procedures. If you have a question that is not covered, please contact damaskane@osteopathic.org.


Agenda

What are the times of the House of Delegates meeting?
  • Friday, July 16: 9 a.m. – 2 p.m. CT
  • Saturday, July 17: 10 a.m. – 6 p.m. CT
  • Sunday, July 18: 9 a.m. – 6 p.m. CT
How can I register?

All attendees must register to participate in the House of Delegates. Upon completion of registration, attendees will receive a confirmation that includes the Zoom access information for each meeting.

How can I view the awards presentations?

The award presentations can be viewed on the AOA Awards page.

How can I view the video addresses from leadership?

Watch video highlights from the AOA’s July business meetings on the HOD Videos page following conclusion of the meeting.


Itinerary

There are multiple meetings taking place leading up to the House of Delegates. Where can I find information on all these meetings?

The most up-to-date itinerary of all open meetings taking place, including the  House of Delegates, will be available on the Meeting Materials page.


Credentialing

A delegate has informed me they will be unable to attend the House of Delegates meeting. Can I request that an alternate delegate be seated in their place?

Each AOA Affiliate that has a seat in the House of Delegates was asked to confirm their delegation. To request changes to your delegation email Jason Ouimette.

Include the name, AOA number and email address of the delegate that should be replaced with the name of the alternate delegate that will take their place.

My group still has delegate and/or alternate delegate seats to fill. How can I submit the new names of the delegate(s) and/or alternate delegate(s)?

To add new members to your delegation submit your request via email to Jason Ouimette.

Include the name, AOA number and email address of the delegate and/or alternate delegate.

Will alternate delegates be able to switch with delegates during the House of Delegates meeting?

No, but alternates may be seated in strict accordance as per the AOA Bylaws (Section 4-Seating of Delegates):

“A delegate having been seated shall remain the accredited delegate throughout the meeting. In the event that an accredited delegate has failed to qualify and assume his {her} seat when the House convenes on the second day of the meeting, his {her} accredited alternate may be seated. If a delegate, having been seated, finds himself {herself} unable to be present on account of physical disability or other cause acceptable to the House, his {her} alternate may be seated for that roll call period and shall continue as delegate until the previously seated delegate shall return for duty at a subsequent roll call. In that case the alternate delegate who has been seated may, by direction of the House, be dropped from the roll and the previously seated delegate shall return to his {her} seat in the House.”


Reference Committees

When will the HOD Reference Committee Meetings take place?

The HOD Reference Committees convene in open session on Friday, July 16 from 3 – 5 p.m. CT. These meetings will run concurrently. Registration is required. Register now.

Where can I find the 2021 HOD Reference Committee Roster?

The HOD Reference Committee Roster will be available online 21 days in advance of the meeting.

I am an Executive Director/CEO of a group that has a seat in the AOA House of Delegates. Can I attend the HOD Reference Committee meetings?

Yes. The open sessions of the HOD Reference Committee meetings are open to delegates, alternates delegates, state and specialty leadership, AOA Board of Trustees members, AOA Past Presidents and officers of the AOA.

Will the proceedings of the open session of the reference committees be recorded?

The open sessions of the reference committees may be recorded for quality assurance purposes, but will not be available for distribution. The reports of each HOD Reference Committee will post to the Meeting Materials page and the HOD Resolutions page prior to the House of Delegates meeting.


Zoom Meeting Logistics

Will there be a tech support line or help desk for people if they have trouble accessing the sites or logging in?

Yes, there will be a help desk available to assist participants in logging in as well as for those who are in the meeting and need technical support. For assistance logging into Zoom, please contact the IT Help Desk at (312) 202-8357.

How will I access the Zoom meeting?

The Zoom meeting information will be provided when registration has been completed.

How will communication take place during the House of Delegates meeting?

When a Delegate would like to speak, they are to raise their hand using the Zoom hand raise feature.

Who do I contact if I need voting technical support with ElectionBuddy during the meeting?

Requesting tech support during the House of Delegates meeting is a one-step process:

  • Step #1: Chat
    • Select to chat privately to the name “Need IT Support”.
    • Then type in your phone number
    • An AOA IT support member will contact you

Voting Training Sessions

Will there be voting training sessions with election buddy?

Yes, training sessions were held in late June. View the recorded session below:

Who can attend the voting training meeting?

The training sessions are open to any attendee of the House of Delegates

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